Know what AI your
business is actually using.
Usage Register helps UK service businesses understand the AI tools and use cases already active across their team, where risk may exist, and what to fix first.
The problem with AI at work
AI tools are already being used across teams, often before policies, registers, or review processes have caught up.
Your team may already be using AI.
Staff may be using ChatGPT, Copilot, Gemini, Canva AI, CRM AI features, or other tools before there is a complete internal record.
Sensitive data may be involved.
Client, customer, staff, financial, commercial, or confidential information may be entering tools without clear checks.
Stakeholders are starting to ask.
Clients, suppliers, insurers, procurement teams, and internal leaders increasingly want clear answers about AI use and control.
See the picture you get
The review turns staff responses and platform records into a clear view of AI adoption, tools, risk areas, data exposure, and priority actions.
73%
AI adoption
12
Tools discovered
31
Use cases logged
4
High-risk use cases
88%
Response rate
7
Priority actions
| AI Tool | Department | Use Case | Risk | Status |
|---|---|---|---|---|
C ChatGPT | Sales | Drafting customer replies | Medium | Restrict pending review |
M Microsoft Copilot | Operations | Summarising internal documents | Low | Approved candidate |
A Call summary AI | Customer Service | Summarising customer calls | High | Review required |
C Canva AI | Marketing | Creating campaign visuals | Low | Approved candidate |
What you get from the review
A practical set of outputs your business can keep, review, and act on.
Current-State Review
- Executive summary
- AI usage picture
- Risk overview
- Data exposure summary
- Priority actions
AI Register
- Tools documented
- Use cases captured
- Account types identified
- Governance status recorded
- Review status tracked
Evidence and support
- Policy and acknowledgement records
- Staff guidance records where enabled
- Recommended guidance areas
- Optional managed support
- Workflow improvement opportunities
Optional — Managed plan
Targeted staff guidance, where needed
Where the review highlights awareness or knowledge gaps, AI Literacy Modules can be assigned to relevant staff. Completion is tracked per person, with evidence recorded for internal governance and board reporting purposes.
Built for UK service businesses using AI around client, customer, or staff data.
Start with a setup. Keep it current if you need to.
Most clients start with an AI Register Setup. After that, you can stop there, keep portal access, or add managed support.
AI Register Setup
A managed review that gives you a Current-State Review, AI Register, risk picture, and priority action plan.
- Confidential staff discovery
- AI Register
- Risk classification
- Current-State Review
- Priority action plan
After setup, choose what happens next
No ongoing plan
Complete the review and decide later if ongoing access or support is needed.
Register Access
Keep access to the portal, AI Register, published review, policy records, and reminders.
Managed Register + Evidence Support
Register kept current, new AI tools reviewed, stakeholder summaries prepared, and evidence records maintained over time. Includes AI Literacy Modules where review findings identify knowledge or awareness gaps.
Managed supportPricing scales by staff band, sensitivity, and support level.
Get a pricing estimateFrequently asked questions
No. Usage Register provides a current-state assessment, AI usage register, risk indicators, and practical governance recommendations. It supports better oversight and evidence gathering, but it does not certify legal compliance. Take legal advice where needed.
No. The EU AI Act may matter for some organisations, but most UK businesses also need to consider data protection, client due diligence, supplier questionnaires, and internal controls. Usage Register focuses on practical current-state clarity, not regulatory labelling.
Responses are confidential, not fully anonymous. The organisation can see who was invited and who completed the survey, but individual answers are not shown to management by name. Results are reported in aggregate with small-group suppression.
No. Usage Register is not surveillance software. It starts with structured discovery — staff declarations and an AI Register. The aim is to create clarity and safer AI use, not to monitor employees.
Survey responses are turned into an AI Register, use-case risk classifications, department insights, and a Current-State Review with priority actions. You keep the outputs and can act on them immediately.
The work involved depends on how many staff are surveyed, how many departments are covered, the sensitivity of data involved, and the level of support needed. Pricing is quoted after a short discovery call.
Yes. Managed support and workflow reviews are available if you want help turning the findings into controls, updated processes, or evidence records. This is discussed after the initial review and quoted separately.
Book a discovery call
30 minutes. We'll talk through your current AI usage, where risk may exist, and whether Usage Register is a fit.